We are looking for a reliable, organized, and detail-oriented Office Operations Assistant to support our day-to-day office and field service operations. This is an entry-level position with on-the-job training provided. You will be part of a 7-person office team and play an important role in keeping our service jobs running smoothly.
If you are good with people, comfortable on the phone/computer, and enjoy a fast-paced environment, this is a great opportunity to start and grow.
Key Responsibilities
• Schedule and book appointments for residential service jobs
• Dispatch contractors/technicians and monitor the status of ongoing jobs
• Communicate with contractors to ensure work is being completed correctly and honestly
• Track contractor activity and report any concerns
• Prepare and send proposals/estimates to customers
• Coordinate with remote freelancers to ensure tasks are completed on time
• Follow up with customers and contractors as needed
• Help maintain organized office systems, documentation, and job records
• Support general office tasks such as emails, calls, and data entry
Qualifications
• Strong communication skills (phone & email)
• Ability to stay organized and multitask in a busy environment
• Comfortable speaking with contractors and asking direct questions when needed
• Basic computer skills (email, spreadsheets, CRM or scheduling software preferred)
• Reliable, punctual, and willing to learn
• No experience required — entry-level with training provided
Job Type
• Full-time
Benefits
• Flexible schedule
• Paid time off
Pay Rate
• $20 Per Hour
TO APPLY
• Reply to this AD with your resume attached
• In the body of the email, include answers to the four (4) questions below:
#1
If hired, when would you be available to begin work?
#2
Do you have a reliable source of transportation to get to and from our White Plains Office?
#3
What are your career goals over the next 2–3 years, and how does this role fit into those goals?
#4
This is a FT position, 8hrs p/day, 5 days p/week. Our office is open 7 days a week.
Are there any days/time of day that you are not available?
Principals only. Recruiters, please don't contact this job poster.