Overview
We are seeking a dynamic and detail-oriented Administrative Assistant to join our Property Management team. In this vital role, you will be responsible for managing the company’s accounts receivable processes, ensuring timely collection of outstanding balances, and maintaining accurate reporting. Your expertise will help optimize cash flow, support compliance with financial standards, and enhance customer relationships. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence and integrity in financial management.
Responsibilities
Manage and process accounts receivable transactions using various accounting software such as QuickBooks, AppFolio, and other financial systems.
Reconcile customer accounts regularly to identify discrepancies and resolve billing issues efficiently.
Perform detailed account analysis and prepare journal entries in accordance with GAAP (Generally Accepted Accounting Principles).
Conduct collections activities, including negotiation with clients to secure payment and reduce overdue balances.
Maintain accurate data entry of invoices, payments, credit memos, and adjustments while adhering to company policies.
Collaborate with internal departments such as accounting, billing, and customer service to resolve billing inquiries promptly.
Support month-end closing processes by preparing reports related to accounts receivable aging and revenue cycle management.
Assist in audits by providing necessary documentation and ensuring compliance with governmental accounting regulations.
Utilize technical accounting knowledge for account reconciliation, analysis skills, and account analysis tasks.
Handle accounts payables services such as issuing payments for vendors when necessary.
Skills
Strong understanding of financial concepts including debits & credits, double entry bookkeeping, journal entries, and revenue cycle management.
Proficiency with accounting software such as QuickBooks, or AppFolio
Familiarity with governmental accounting standards and non-profit accounting procedures is advantageous.
Excellent analysis skills for account reconciliation and account analysis tasks.
Effective negotiation skills coupled with strong phone etiquette for collections calls and customer interactions.
Data entry accuracy with 10 key typing skills; attention to detail is essential.
Strong understanding of financial services operations including accounts payable integration when necessary.
Analytical mindset with the ability to perform complex account analysis while maintaining compliance with GAAP standards. Join us in a role that combines technical expertise with excellent customer service skills! Your dedication will directly impact our organization’s financial health while providing meaningful support to our clients through efficient accounts receivable management.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid sick time
Paid time off
Vision insurance
Principals only. Recruiters, please don't contact this job poster.