We are seeking a highly organized, personable, and adaptable Administrative Assistant with bookkeeping experience to join our growing team. This role will initially focus heavily on collections, customer communication, and general administrative support, while also providing an opportunity to learn and eventually help transition our accounting processes into QuickBooks over the next year.
This is an ideal position for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and can maintain professionalism and organization within a busy office setting.
Key Responsibilities
Handle customer collections and follow up on outstanding invoices professionally and consistently
Provide day-to-day administrative support to office operations
Answer phones and communicate with customers in a friendly and professional manner
Assist with bookkeeping-related tasks and financial record organization
Learn and help maintain the company’s current bookkeeping/accounting system
Support future migration and implementation of QuickBooks
Coordinate paperwork, filing, and internal office documentation
Assist management with various administrative and operational tasks as needed
Qualifications
Previous administrative assistant and/or office management experience
Bookkeeping experience required
QuickBooks experience strongly preferred
Strong communication and customer service skills
Highly organized with strong attention to detail
Comfortable working in a sometimes fast-paced and occasionally chaotic office environment
Ability to multitask and prioritize effectively
Professional, dependable, and personable demeanor
Experience with collections/accounts receivable is a plus
What We’re Looking For
The ideal candidate is someone who:
Can communicate confidently and pleasantly with customers
Stays organized even when things get busy
Is proactive and willing to learn
Can adapt as systems and processes evolve
Wants to become a long-term part of a growing company
Why Join Us
Stable, long-term opportunity
Ability to grow into a larger bookkeeping/accounting role
Opportunity to help shape and improve company systems
Team-oriented environment with a variety of responsibilities
Principals only. Recruiters, please don't contact this job poster.