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Executive/Administrative/Personal Assistant (New York City)

Myriad of Skills as an Executive Administrative - Personal Assistant Supporting Executives and Teams

SUMMARY

EXECUTIVE ASSISTANT | ADMINISTRATIVE | LEGAL | CORPORATE | MEDICAL | FINANCE

Calendar and Travel Coordination | Project and Office Management | Budgeting | Event Planner

Day-to-Day Operations
● Monitor business and social inboxes. Compose all spheres of executive emails and speaking engagements.
● Coordinate and facilitate meeting arrangements including internal staff and external clients.
● Collaboration of global and domestic travel dossiers, agendas, logistics and itineraries.
● Transcribe and distribute Board meeting minutes and ensure continuation.
● Time Entry via Carpe Diem. Demonstrate pro formas, redline briefs and commitment letters.
● Supervise new client/matter coordination and filing preparations.
● Reconcile month-end billing and balance budgets. Slash costs by 30%.
● Generate travel/expense reports, requisitions, and payroll for departments.
● Project Manager for 100+ invoicing and Engagement letters through completion.
● Draft confidential reports and documentation. Facilitate onboarding, Term Sheets and Performance Reviews.
● Create flowcharts, spreadsheets and presentations for client and stakeholder meetings.
● Achieve goals, ad-hoc projects using benchmarks. With discretion of team; conduct research. Implement processes.

PROFESSIONAL EXPERIENCE

Lee, Hecht, Harriman (LHH) Temporary/Hybrid
Executive Assistant/Personal Assistant – Floater New York, NY
11/2022 – 12/2023
Alpha Professionals | CVS | US Bioservices Contract/Remote
Executive Assistant to Executive Director

1/2022 – 9/2022
NFA (National Futures Association) – SWAPS/OTC Derivatives Full Time
Administrative Assistant to Senior Managing Director and 5 Directors New York, NY
9/2018 – 7/2019
Winston & Strawn, LLP – Firm Development – Litigation Full Time
Legal Secretary to Chief Development Officer and 3 Attorneys/Laterals New York, NY
2/2017 – 5/2018
CityMD – Administration Contract
Executive Assistant to Chief Strategy Officer, MD and Leadership New York, NY
12/2015 – 6/2016
MBAF CPAs, LLC – Administration Full Time
Executive Assistant to Founding Partner and 3 Principals New York, NY
7/2014 – 11/2015

SKILLS

OFFICE TOOLS: MS Office 365 Outlook, Word, PowerPoint, Visio and Excel. MS Teams and Slack. Google
Suite/Workspace. OpenAir. Zoom, Vimeo and SKYPE, Dropbox, Live Meeting, OneDrive, and SmartScheduler.
Doodle and Calendly. DocuSign.
LEGAL: Legal MacPac, WestLaw, LeapFile, SharePoint, Docs Open/OpenText, PC Docs, LegalKey, DeltaView,
Workshare Compare 8, iManage and FileSite. LexisNexis and Time Matters.
PRODUCTIVITY: Citrix, CRM-Salesforce. Kronos, Concur Travel. Cisco WebEx. Infinium, Harvest Time, Apollo.io,
ADP eTime/iPay Time Slips (SAGE), Time Finder and Carpe Diem. Elite Enterprises and Ariba Inc. PeopleSoft
Financial Management. Metastorm. ProFX, Practice/Engagement Management and Assure Attendance. Adobe
Suites. Webex Scheduler, Webex Productivity and GoToMeeting.

PROFESSIONAL EVENT PLANNER

Charters, Corporate, Private, Special, Alumni and Sporting.
Development of pre-contract and final discussions, build destination partnerships and gifting.

EDUCATION

BERKELEY COLLEGE (Formerly - The Berkeley School)
Dean's List | Administrative (Secretarial) Diploma

DIGITAL AND VIRTUAL 7/2019 – Present
LinkedIn Learning, Skillshare, Inc., Alison, edX, General Assembly
Grow with Google Suite, Degreed, Udemy, Coursera and Metrix

PENN FOSTER COLLEGE 9/2022 – Present
Aspire Academy | Office Management
  • Principals only. Recruiters, please don't contact this poster.

post id: 7755872994

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