Executive Assistant (new york city: manhattan)

Our client, a commercial real estate services and advisory firm located in Midtown East Manhattan, is urgently seeking a Temporary Executive Assistant to support their President and several partners for the next 3 to 4 weeks. The role is heavily focused on complex calendar and scheduling management, often juggling multiple schedules at once, so prior experience in high-volume scheduling is essential. You will also play a key role in coordinating internal and external events, supporting special projects, and occasionally assisting at the front desk or answering phones when coverage is needed. This job is in person 5 days a week and hours are from 9am-6pm. Pay rate is up to $36/hour.

Responsibilities:

• Provide high-level administrative support to the President and four senior partners
• Manage and coordinate multiple complex calendars with shifting priorities
• Schedule internal and external meetings, calls, and appointments
• Assist with special projects and ad hoc tasks as assigned by senior leadership
• Help plan and organize internal and external events
• Occasionally assist the receptionist and cover incoming phone calls when needed
• Maintain accurate records, contact lists, and meeting notes
• Communicate professionally with internal staff and external stakeholders
• Serve as a point of contact for scheduling conflicts and inquiries
• Ensure daily operations run smoothly and efficiently in a fast-paced environment

Qualifications:

• 2-3 years of experience as an Executive Assistant, supporting senior-level executives
• Proven experience with heavy scheduling and managing multiple executive calendars
• Background in real estate or financial services preferred, but not required
• Strong time management and organizational skills
• Excellent written and verbal communication skills
• Bubbly, positive demeanor with a "no task too small" attitude
• Comfortable assisting in various office support tasks when needed
• Proficiency with standard office software (Outlook, Word, Excel, etc.)
• Bachelor's degree preferred but not required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)