Transactional Team Support (new york city: manhattan)

Our client, a large law firm located in the Financial District is seeking a long term temporary worker to assist on the Transactional Team. This is a hybrid role requiring 4 days in the office to start and then transitions to 3 days in the office. The role will last for 2-3 months and the working hours are from 9am-5pm with 1 hour lunch, unpaid. Looking to start ASAP.

Key Responsibilities:

Legal Directory Submissions

• Prepare and manage Legal 500 submissions across multiple practice areas, including M&A, venture capital, corporate governance, healthcare, technology transactions, capital markets, restructuring, employee benefits, real estate, commercial lending, and U.S. tax.
• Coordinate with Document Processing to convert Chambers submissions into Legal 500 formats.
• Proofread submissions and identify additional matters within the applicable research timeframe.
• Collaborate with partners to confirm reuse of Chambers references where appropriate.
• Submit finalized materials to the C&M Transactional team for final review and transmittal.

Chambers Submissions (References Only)

• Collect and compile partner references.
• Manage submissions for designated practice areas and deadlines.
• Deliver finalized materials to the C&M Transactional team for review and submission.

Sponsorships and Events

• Support sponsorship logistics for external conferences and institutes, including allocation of passes and attendee coordination.
• Maintain tracking spreadsheets for invitations, acceptances, and declines.
• Register attendees on external event websites and file confirmations in document management systems.
• Assist with additional event logistics, including calendar coordination, sponsorship advertisements, and registrations

Thought Leadership and Reporting

• Compile and track thought leadership content, presentations, and publications involving Transactional partners.
• Prepare and distribute periodic reports to the Transactional team for review.

Sponsorship and Event Briefing Materials

• Prepare briefing booklets for hosted and sponsored events, including attendee bios, headshots, and firm connections using CRM tools.

Website and Attorney Bio Updates

• Coordinate website updates for speaking engagements and sponsored events using internal request processes.
• Proof posted content and confirm completion with requesting attorneys.

Pitch and RFP Support

• Draft short-form attorney bios (approximately 200 words) for use in pitches and RFPs.
• Tailor bios to align with specific client or opportunity requirements.

Research Support

• Coordinate one-off research requests by liaising with the firm's library and internal resources.

Candidate Qualifications:

• Bachelor's degree or equivalent professional experience.
• Prior experience in legal marketing, professional services marketing, or a law firm environment preferred.
• Familiarity with legal directory submissions such as Legal 500 and Chambers strongly preferred.
• Strong written communication and proofreading skills.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• High attention to detail and commitment to accuracy.
• Ability to collaborate effectively with partners, attorneys, and cross-functional teams.
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with document management systems, CRM platforms, and website request tools a plus.
• Professional, proactive, and service-oriented approach to work.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)