Receptionist/Administrative Assistant (new york city: manhattan)

Private equity firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Receptionist/Admin. This position will start late September/Early October 2025. Monday - Friday onsite. Hours 8am-5pm with 1 hour unpaid lunch, availability for OT as needed. Temp duration approximately three months before conversion.

Core responsibilities and duties of the Receptionist/Admin position include, but are not limited to:

• Answer and direct calls from the main phone line, while providing back-up phone coverage for staff members who are away from their desks. Phone coverage will include engaging and screening callers and directing them to the appropriate person.
• Order and organize catering for on-site meetings. The Receptionist will establish relationships with catering vendors and will work closely with administrative staff on catering and meeting planning needs.
• Assist staff and building security personnel with the daily visitor list. Receive guests in a welcoming manner and attend to comforts of the visitor prior to meeting start.
• Manage delivery service by arranging pickups, recording and tracking deliveries and shipments, maintaining supply inventory and preparing shipping labels. This includes sorting daily mail and preparing certified mail labels.
• Oversee conference room scheduling and assist staff members regarding conference room availability. Monitor general upkeep of conference room appearance and inventory throughout the day. Stocking pantry as needed.
• Support the Director of Human Capital; Complex scheduling, strategic calendar planning, and sophisticated calendar management: Strategically book interviews to maximize team members' efficiency. Maintain frequently changing calendars through Outlook.

Skills:

• Degree required
• Extraordinarily high attention to detail; ability to produce highly accurate documents and work products; takes great pride in their work; enjoys reception/administrative challenges of supporting a busy team.
• Extremely well organized; ability to track and manage work and prioritize tasks without guidance; ability to balance competing requests in a smart and timely fashion.
• Highly proactive; a planner who thinks several steps ahead; strong ability to anticipate and execute tasks before being asked.
• Flexibility to accommodate last-minute changes and requests.
• Ability to work effectively and independently with little or no supervision
• Highly proficient computer skills and high degree of accuracy with Microsoft Suite (Word, Excel, PowerPoint, Outlook), and willingness to learn new technologies.
• Superior interpersonal skills and excellent judgment; ability to gather, synthesize and distribute information as appropriate; ability to build relationships at all levels of the organization.
• Ability to maintain high degree of professionalism and discretion in all activities, particularly when handling sensitive and confidential information; diplomatic style with positive, friendly manner; ability to maintain performance in high-pressure situations.
• Work in tandem with other Admins in New York and Boston.
• Practical, "roll up your sleeves" team player work style and positive "can do" attitude

Compensation

• 70K-80K perm base, temp rate paid in line. OT eligible when perm
• Medical - 0 covered by the firm (no deductible, employee only responsible for co-pays), Dental-standard package, no upfront cost to employee, Vision-standard package, no upfront cost to employee, 401K- firm invests 10% of annual salary into employee pension. No employee match necessary. 3 weeks paid vacation, Sick time and personal time

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)