Position Summary:
Il Giglio, nestled in the heart of Tribeca, is a celebrated destination for refined Italian cuisine, offering modern interpretations of classic dishes in a polished and welcoming setting. We are currently seeking a dedicated, highly organized, and detail-oriented Office Administrator.
The Office Administrator will play a critical role in supporting the restaurant's daily operations by overseeing administrative, financial, and operational tasks. This position ensures smooth back-office functions so that our front-of-house and kitchen teams can focus on delivering an outstanding guest experience. Ideal candidates will have a passion for hospitality, strong organizational skills, and experience in the restaurant or hospitality industry.
Key Responsibilities:
Administrative Support:
•Manage daily office tasks such as scheduling, correspondence, filing, and general office operations.
•Coordinate staff schedules, track attendance, and assist with payroll in collaboration with the management team. Experience with Toast POS is necessary for success in this position.
•Maintain accurate records of employee files, certifications, and compliance documentation.
•Monitor and manage inventory for office supplies and restaurant operational materials.
Financial Oversight:
•Assist in accounts payable and receivable, including invoice processing and reconciliations. Experience with Restaurant 365 is necessary for success in this position.
•Prepare and maintain financial reports such as sales summaries, tip distributions, and monthly budget reviews.
•Receives & reviews invoices for accuracy and presents any discrepancies to accounting.
Guest and Staff Communication:
•Professionally handle phone and email inquiries, including reservations, private events, and general guest questions.
•Support management by distributing updates, notices, and training materials to staff.
•Assist in resolving guest concerns or complaints that require administrative follow-up.
Compliance and Documentation:
•Ensure the restaurant complies with health, safety, and employment regulations by managing all necessary documentation and deadlines.
•Maintain all necessary permits, licenses, and certifications, ensuring timely renewals and updates.
•Oversee HR-related paperwork for onboarding, offboarding, and staff evaluations.
Qualifications:
•Proven experience as an office administrator or in a similar administrative role, preferably within the restaurant or hospitality industry.
•Strong organizational and multitasking skills, with a keen eye for detail.
•Excellent verbal and written communication skills, with the ability to interact professionally with both guests and staff.
•Proficiency in Microsoft Office Suite, Restaurant 365, and Toast.
•Basic knowledge of accounting and financial reporting is a plus.
•Ability to work both independently and collaboratively in a fast-paced, dynamic environment.
•Strong sense of discretion and confidentiality when handling sensitive information.
To Apply
To stand out, email your resume with "Office Administrator" in the subject line, along with a brief note about why you’d like to join our team. Applications can also be submitted via Culinary Agents.
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