Executive Assistant (new york city: manhattan)

Our client is seeking a highly polished, capable Executive Assistant to support the Chairman and CEO of a global investment organization. This is a senior, highvisibility role requiring exceptional judgment, discretion, and the ability to manage a fastmoving schedule with many competing priorities. The position works closely with the Chief of Staff and a Personal Assistant and requires someone who genuinely cares about keeping everything running smoothly for their executive. Hours are generally 8:30am-5:30pm, with light afterhours monitoring for urgent matters.

Key Responsibilities:

• Provide highlevel executive support to the Chairman/CEO, including complex calendar management and meeting coordination
• Manage a fluid schedule with frequent internal and external meetings, both virtual and in person
• Coordinate extensive domestic and international travel, including commercial and private aviation, hotels, cars, visas, and itineraries
• Ensure the Chairman stays on schedule and is fully prepared for upcoming meetings and engagements
• Coordinate speaking engagements, conferences, media appearances, podcasts, and interviews in partnership with internal teams
• Field and vet incoming calls and requests, exercising strong judgment and discretion
• Greet and host highprofile clients, investors, and VIP guests with professionalism and warmth
• Process expense reports accurately and in a timely manner
• Work closely with the Chief of Staff to ensure briefing materials and preparation are complete
• Partner with the Personal Assistant, family office, and drivers to ensure seamless execution across business and personal logistics

Qualifications:

• 5+ years of Executive Assistant experience supporting a senior executive in a fastpaced environment
• Bachelor's degree required
• Background open; experience in finance, politics, sports, or similarly highprofile environments is a plus
• Exceptional organizational skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills; able to draft clear, professional, and approachable emails
• High emotional intelligence, good recall, and strong followup habits
• Calm under pressure, solutionsoriented, and confident being assertive when needed
• Proactive mindset with a genuine sense of ownership and care

Compensation/Benefits:

• $150K-$200K total compensation (base + paid overtime + discretionary bonus)
• Medical, dental, and vision benefits through Cigna (employee contribution required; eligibility after 30 days)
• Pretax commuter benefits
• 401(k) plan with immediate eligibility (selfcontribution only)
• Corporate and lifestyle discount programs
• Collegial, longtenured environment with strong team support and exposure

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)