Executive Assistant (new york city: manhattan)

Our client, a private investment firm, is seeking an Executive Assistant to join their team. They are looking for an individual who can remain organized and prioritize properly, while communicating efficiently in a fast-paced environment. The hours are 9:00am-5:30pm, five days per week in their office in Manhattan, with flexibility to monitor email after hours.

Responsibilities:
* Provide administrative support to a team of seven investment professionals, including four Managing Directors, one Principal, and one Associate
* Manage complex calendars, coordinate meetings across multiple time zones, and ensure all details are communicated and executed efficiently
* Coordinate domestic and international travel logistics, including air, ground, and lodging arrangements
* Prepare meeting materials and presentations, working closely with internal teams including Investor Relations and Fundraising
* Process expenses and maintain accurate reporting
* Partner with fellow Executive Assistants to support team events, offsites, and provide coverage when needed

Job Requirements:
* 5-7+ years of Executive Assistant experience, ideally within financial services or professional services environments
* Bachelor's degree preferred
* Proficient in Microsoft Office Suite; Concur or ExpensePath experience a plus
* Exceptional attention to detail, organization, and ability to prioritize in a fast-paced environment
* Strong written and verbal communication skills, professionalism, and sound judgment
* Collaborative, proactive, and service-oriented with high integrity and discretion

Compensation/Benefits:
* Up to $140K-$160K base salary + discretionary bonus
* Healthcare coverage
* 401(k) with employer contribution
* Generous PTO package
* Gym access in-office and external fitness stipend
* Family planning benefits covering fertility, adoption, pregnancy, and parenting support

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)