Executive Assistant (new york city: manhattan)

Our client, a global financial services firm, is seeking an Executive Assistant to support their Biotech Research team. They're looking for an individual who can multitask, with strong organizational and communication skills. The hours are 8:00am-5:00pm with flexibility for overtime. This role is hybrid, with four days in office a week (starting November 1^st) in Manhattan.

Responsibilities:
* Provide daily administrative support to analysts and associates across multiple locations (NYC, DC, Stamford)
* Manage complex and high-volume travel logistics (domestic/international) and related expenses
* Coordinate client conferences and events, including logistics, honoree payments, and vendor communications
* Handle heavy scheduling, inbound/outbound client communications, CRM logging, and follow-up on client deliverables
* Prepare and process expense reports; manage calendar changes and competing priorities in a fast-paced environment
* Partner with internal teams to ensure seamless execution of travel, events, and client interactions

Qualifications:
* 5+ years of administrative or executive assistant experience, ideally within sell-side research, banking, or financial services
* Strong background in travel coordination, expense management, and conference/event planning
* Excellent organizational and time management skills with ability to handle multiple priorities
* Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and CRM/database systems
* Excellent written and verbal communication skills; strong proofreading and attention to detail
* Team-oriented, collaborative, and adaptable with a client-service mindset
* Bachelor's degree preferred

Compensation/Benefits:
* Up to $105K base salary + paid overtime + bonus eligibility
* Company-paid healthcare

• Fertility, adoption, and surrogacy benefits
• Tuition reimbursement
• Generous PTO package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)