Executive Assistant (new york city: manhattan)

Our client, an independent infrastructure fund manager, is seeking an Executive Assistant to the Investor Relations team in New York, NY. The hours are 8:30am-5:30/6:00pm with overtime as needed, and the role requires accessibility nights and weekends for last-minute travel changes. This position is onsite five days a week with some flexibility.

Responsibilities:
* Provide executive-level administrative support to the IR team

• Manage heavy calendars
• Book international travel arrangements, obtain visas, handle dietary restrictions, passport updates and travel preferences
• Collaborate with three other EAs to ensure seamless coverage
  * Manage client and contact information in Salesforce, ensuring accuracy, loading data, and running reports
  * Coordinate client-facing projects and handle logistics for meetings, events, and travel
  * Work closely with executives to understand their preferences, habits, and schedules to provide high-touch support

Qualifications:
* 3+ years of administrative experience, ideally in professional services

• Degree preferred
  * Experience in a fast-paced, high-energy, and engaging environment
  * Proficiency in Salesforce preferred; Concur experience a plus

Compensation/Benefits:
* Up to $130K depending on experience, with paid overtime and discretionary bonus
* Medical, dental, and vision coverage with small employee contribution
* Health Savings Account with flexible spending options
* Fertility benefits

• 401K with match and profit sharing
  * Generous PTO and perk days
  * Free gym in building
  * Breakfast and fully stocked pantry daily

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)