Executive Assistant (new york city: manhattan)

Our client, a global investment management firm, is seeking an Executive Assistant to support the Head of Private Capital Formation and the growing team in New York, NY. The hours are 8:00am-5:00pm with flexibility for occasional overtime. This role is hybrid, with four days in the office and one remote day each week.

Responsibilities:
* Provide high-level administrative support to the Head of Private Capital Formation and team, ensuring smooth daily operations
* Coordinate complex calendars across multiple time zones for a global team
* Organize logistics for meetings, events, and offsites, both internal and external
* Prepare and submit accurate expense reports and approve expenses on behalf of leadership
* Plan and book domestic and international travel, including detailed itineraries and accommodations
* Support office culture by planning events, celebrations, and social gatherings
* Conduct research and compile reports using internal and external sources
* Oversee onboarding for new team members to ensure a seamless start

Qualifications:
* 5+ years' experience in an administrative role
* Experience supporting multiple executives in a fast-paced, global setting
* Advanced proficiency in Microsoft Office with ability to learn new technologies quickly
* Strong organizational skills with excellent attention to detail

Compensation/Benefits:
* Up to $125K base plus bonus and profit sharing
* Generous PTO
* Competitive medical, dental and vision plans

• Retirement benefits with up to employer contribution and 401(k)
  * FSAs and dependent care accounts
  * Employer-paid Life, AD&D, LTD, and Travel Accident Insurance; optional supplemental coverage available
  * Backup care, Care.com access, and adoption assistance
  * Tuition reimbursement
  * Discounts via BenefitHub plus auto and home insurance savings

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)