Executive Assistant to Partner (new york city: manhattan)

Global Financial Advisory firms seeks to hire a Temp to Perm Executive Assistant to support the Partner, Head of North America.

The position is Monday - Thursday onsite, Friday remote. Standard business hours, 8:30am -5/5:30pm. Temp duration is approximately three months before conversion.

Partner Support:

• Coordinate complex calendars with competing priorities across multiple time zones, schedule internal and external meetings.
• Align the calendar with the Partners business objectives, strategic work, internal leadership, and external relationship building.
• Arrange domestic and international travel for Partner, including detailed itineraries, visas, and accommodation.
• Consider business purpose, logistics, recovery time, and personal preferences when planning travel schedules.
• Draft and manage high-level communications on behalf of the Partner ensuring proper prioritization and tone, liaise with clients and stakeholders, and ensure timely follow-up.
• Compile confidential documents with precision and professionalism
• Prepare agendas and compile briefing materials on behalf of the Partner
• Detailed travel itineraries
• Proactively manage the Partner's workflow, anticipating needs, nudging stakeholders, and applying sound judgment in sensitive or high-pressure situations.
• Maintain discretion and a solutions focused approach at all times.

Team Collaboration:

• Work closely with the wider US Support team to provide holiday cover and ad-hoc reception cover as needed.
• Collaborate with the global EA team to share best practices and ensure consistent, high-quality Partner support.
• Manage expenses and miscellaneous tasks as required to ensure smooth day-to-day operations.

Origination Support:

• Schedule meetings for team with prospective GP's, including the coordination of periodic roadshows.
• Preparation for weekly pipeline meeting.
• Must demonstrate an understanding of pipeline priorities.

Skills / Experience:

• Professional, confident and articulate character with strong sense of discretion, judgement and professionalism.
• Must be able to remain calm and work well under pressure
• Excellent written and verbal communication skills with both internal and external stakeholders
• Extremely organized and good with multitasking and timekeeping
• Fast learner with the ability to demonstrate initiative
• High level of discretion and professionalism
• Proven experience supporting C-suite or senior leadership in financial services or professional services
• At least eight years' PA experience (ideally within financial services)
• Experience of Word, Excel and PowerPoint a requirement
• Experience with international / high end corporate preferred
• Proficiency in Microsoft Office and calendar management tools

Pay:

• $130K - 150K base plus discretionary bonus, temp rate paid in line
• Benefits: Medical, Dental, Vision, 401K

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)