Are you a highly organized and personable Executive Assistant looking for an exceptional opportunity with a growing firm?
Premier alternative investment firm is seeking dynamic and motivated executive assistants to join their well-established firm.
With a stellar reputation built over years, this firm offers a rewarding environment working alongside the industry's best.
As an Executive Assistant, you'll provide indispensable support to our investment principals and executive team. This is a unique chance to be part of a tight-knit team with a passion for excellence.
Responsibilities:
Manage busy calendars and coordinate meetings across multiple time zones
Keep department spreadsheets organized and up to date
Arrange domestic and international travel
Process expense reports through Concur
Update and maintain marketing info in Salesforce CRM
Collaborate with EAs across different offices
Connect with clients, vendors, and service providers
Jump in on special projects and team initiatives as needed
Handle phone coverage and filter incoming calls efficiently
Prepare marketing materials
Qualifications
· Bachelor’s Degree or 2+ years of administrative assistance experience or training, or equivalent combination of education and experience
· Ability to thrive in a fast-paced and rigorous work environment.
· Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
· Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
· Strong attention to detail when composing and proofing materials required
· Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
Principals only. Recruiters, please don't contact this job poster.