Administrative Assistant (new york city: manhattan)

Our client, located in Midtown East, Manhattan, is seeking a temp-to-perm Administrative Assistant to support their U.S. Corporate Access and Sales teams in driving client engagement and business growth. This role requires a highly organized and proactive individual responsible for a range of administrative and logistical duties, including managing complex calendars, coordinating schedules, and booking travel while being mindful of time zones. Additional responsibilities include maintaining accurate CRM records in Datazoic, attending meetings, and organizing key initiatives such as Non-Deal Roadshows (NDRs), corporate access events, and presentations. This is a hands-on position with direct involvement in high-impact projects aimed at enhancing the firm's client experience. The schedule is hybrid, with four days in the office and one remote day, working from 7:30am-4:30pm. The base salary ranges from $65,000 to $75,000.

Responsibilities:

• Organize road shows and video calls for both corporate clients and noncorporate clients, including all related bookings and events.
• Conduct shareholder analysis to support investor targeting.
• Prepare and deliver timely, high-quality feedback following investor meetings.
• Logistical support for research events, deal and non-deal roadshows, and IPOs.
• Maintain and update institutional and hedge fund data in internal databases.
• Support the production of the monthly board pack, ensuring accurate logging of corporate access activities.
• Assist in the coordination and execution of US Equity Sales mandates.
• Ensure timely and accurate updates of client and market data in Datazoic.

Qualifications:

• 1-2 years of experience in an administrative position.
• Strong verbal and written communication skills.
• Collaborative team player, comfortable working with colleagues at all levels.
• Proactive problem solver who thrives under pressure.
• High attention to detail, with a focus on quality and accuracy.
• Responsive, able to prioritize key tasks and meet strict deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience of a corporate environment (financial services preferred).

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)