Administrative Assistant/Client Coordinator (new york city: manhattan)

Our client, an investment management firm, is seeking an Administrative Assistant/Client Coordinator to provide support to their Capital Strategies & Formation team in Midtown Manhattan. The hours are 9:30/10:00am-6:00/7:00pm ET with occasional after-hours email monitoring. This position is fully onsite, five days a week.

Responsibilities:

• Serve as a primary contact for client and prospect inquiries, delivering high-quality and professional service
  * Coordinate investor meetings and events, including scheduling, managing RSVPs, and preparing and sharing materials such as PowerPoint decks and agendas
  * Support the execution of meetings by handling logistics and sending follow-up materials directly to clients
  * Track meeting takeaways and manage related follow-up tasks to ensure timely execution
  * Act as the liaison for the team, helping manage administrative and project-based priorities

Qualifications:

• 3-6+ years of experience in financial services or a client facing support role required
  * Excellent client service and communication skills with the ability to manage relationships across seniority levels
  * Highly organized, detail-oriented, and calm under pressure in a fast-paced, dynamic environment
  * Proactive and collaborative with strong follow-through and a no-task-too-small mentality
  * Strong problem-solving ability and comfort working in a fluid, entrepreneurial setting
  * Proficient in Microsoft Office; experience with Salesforce or similar systems a plus
  * Bachelor's degree preferred

Compensation/Benefits:

• Up to $135K base salary plus bonus
  * Medical, dental, and vision coverage
  * Generous PTO
  * 401K
  * Learning and education budget
  * Commuter benefits

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)