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Full Charge Bookkeeping Services including Payroll - QuickBooks Mac, PC, and Online

If you are backed up on keeping your books - 6 months, 1 year, 2 years etc. I will get you updated Off-site, and subsequently keep your books updated on a once monthly, quarterly basis - if you so desire, or I can get you up to speed and then show you how to do it yourself moving forward. I can also work On-site on a once monthly basis to reconcile and keep your books updated after the initial backed up bookkeeping are updated and reconciled.

I charge a flat rate for backed up bookkeeping update and reconciliation, which will be decided after initial assessment is done. I service small to mid-size businesses in all industries including architecture, designer, photography, real estate, construction, daycare, restaurant, jewelry, medical, and legal.

I can also get your personal information setup in QuickBooks in order to file your taxes come year-end, as well as to keep a tab on your expenses and be better able to budget.

Summary of Services Offered:

QuickBooks Set Up & Consulting
I set up your company in QuickBooks by creating the Chart of Accounts specific for your business type, and upload your customers, employees, and vendors to QuickBooks from an excel sheet if your have them there, or set them up individually. I also setup stocks, bonds, dividends, interests, and other investments accounts into QuickBooks. QuickBooks Training is also available for you or your assigned staff member.

Backlog Accounts Updating
If you are a little or a lot behind up on your bookkeeping, I can get your books updated in a shorter period of time Off-site than would be possible On-site. Following our telephone discussion, after cost agreement, I will email a list of documents and information that will be needed in order to get your accounts updated. You will then upload those documents to me, make a deposit, and I will proceed with the updates. Upon completion, your updated files will be either a) already be in your possession if you are using QuickBooks Online, b) be emailed to you so that you can restore to your system if you are using QuickBooks Desktop (Mac or Windows), c) taken to you in person and restore to your QuickBooks at which point you will make balance of payment. You may also choose to meet in person if you prefer to hand deliver your documents, after a) we have agreed on pricing, b) you have signed and returned our Letter of Engagement and c) you've made the initial deposit.

QuickBooks Consultation
If you have been keeping your books and somehow figure out something is amiss but not quite sure what or how to fix it, or just want to ensure you are entering your information correctly, contact me for a consultation.

Invoicing - Accounts Receivable
I create invoices and sales receipts for all your customers, and apply their payments when received. I can also email their invoices to them via your company's email, and also send periodic reminders or customers' statements for any unpaid invoices. If you do not own QuickBooks and would like to submit professional looking invoices to your customers, I will create and email your invoices to your customers via your company's email address. I will subsequently apply the payments your customers made to their invoices, and allow you to have accurate receivable reports.

Billing - Accounts Payable
If you have accounts with multiple creditors and do a lot of billing, I can help you keep track of their due dates in order to avoid late fees. I will enter the bills in QuickBooks citing their due dates, and inform you when they are due, and subsequently write the checks and bills as paid in QuickBooks.

Bank & Credit Card Reconciliations
I reconcile all bank and credit card accounts with QuickBooks to ensure accuracy. Reconciliation is a huge part of bookkeeping, and the only way to ensure the bank has the correct information as well as your records in QuickBooks.

Financial Statements
Setting up the Chart of Accounts correctly and inputting accurate information is the only way to ensure the financial statements generated such as the Income or Profit & Loss Statement, Trial Balance, and Balance Sheet, are accurate. These reports will be required by your Accountant/CPA periodically and most certainly at year-end to process your tax returns. They will also keep you privy to your money in and out flows, as well as help you make better spending and business decisions.

Customized Reports
There are many reports that can be generated periodically to give you insight as to the well-being of your company. There are also customer and vendor based reports that can help you keep track of your stance with them, as well as inventory items you need to re-order. I will email you customized reports as needed.

Payroll & 1099 Contractors Setup
I setup your employees information in QuickBooks and generate weekly, monthly, or bi-monthly payroll for your employees. I offer direct deposit option, or in person option where I take your printed paychecks to you on a day you require. If you already have a payroll company I will work with them to get payroll information entered into QuickBooks. For 1099 vendors, I will get them setup in QuickBooks so that their 1099 forms can be generated at the appropriate time.

Quarterly & Year-End Payroll Taxes & Sales Taxes
I will prepare and file your 940, 941, NYS-45 and other related tax forms prior to their due dates in order to avoid penalties and late fees. I will also prepare and file your sales taxes in a timely fashion.

Items & Inventory Setup
If you are product based, I will setup your items and enter your inventory quantities so that you can keep track of each inventory item and know when to re-order.

Call Marie @ 718-257-4535 to discuss further and schedule an appointment to get started.

I will be happy to provide you with references as I have been successfully doing this for over 17 years.

Marie 718-257-4535
Bookkeeping & QuickBooks Consulting Services
  • do NOT contact me with unsolicited services or offers

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