Location: Bronx, NY
Employment Type: Full-Time
Industry: Construction / General Contracting
Job Description:
We are a growing general contracting company seeking a reliable and detail-oriented Office Assistant to support daily administrative operations. The ideal candidate is self-motivated, organized, proactive, and comfortable working in a fast-paced construction environment.
Responsibilities:
Answer phones, manage emails, and handle general office correspondence
Assist with document preparation (contracts, proposals, change orders, invoices)
Track certificates of insurance, subcontracts, and vendor paperwork
Support project managers with filing, scheduling, and job cost tracking
Maintain organized digital and physical filing systems
Assist with permit paperwork and basic compliance tracking (training, COIs, W-9s)
Order office supplies and coordinate deliveries
Perform other administrative duties as needed
Qualifications:
Prior office or administrative experience (construction industry preferred but not required)
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong organizational and time-management skills
Excellent written and verbal communication
Ability to multitask and meet deadlines
Experience with QuickBooks
Preferred (Not Required):
Familiarity with construction terminology
Experience supporting project managers or estimators
Compensation & Benefits:
Competitive hourly rate or salary based on experience
Growth opportunities within the company
Stable, long-term position
Principals only. Recruiters, please don't contact this job poster.