Position Summary: The Data Manager is responsible for ensuring the functionality, consistency, security, and usability of all data systems used within the Early Childhood Education Division, in alignment with Head Start Performance Standards.
Position Responsibilities
Data / Systems Management (60%)
• Oversee and maintain ChildPlus.net software in coordination with relevant content area managers.
• Conduct regular system maintenance and data imports; provide technical support in collaboration with help desks and IT teams.
• Manage administrative system functions such as user permissions, system architecture, and access controls.
• Design and monitor user access request workflows during onboarding and offboarding.
• Support program staff with data entry, ensuring all records are confidential, consistent, and accurate through updated guidance tools and reference sheets.
• Engage in collaborative problem-solving and help assess evolving data needs.
• Collect and analyze data to monitor the implementation of initiatives and identify new sources for enhanced analytics.
Recruitment & Enrollment
• Analyze community needs assessments, application data, and poverty guidelines to ensure outreach is targeting the most eligible families.
• Evaluate recruitment strategies and adjust outreach efforts as needed.
• Monitor the enrollment pipeline (e.g., pre-application, waitlist, acceptance) to identify inefficiencies or gaps.
• Track progress toward maintaining full enrollment.
Attendance
• Identify trends in child absences, including chronic absenteeism and contributing factors.
• Target at-risk groups for attendance improvement interventions.
• Assess the impact of attendance on child development and school readiness.
Program Information Report (PIR) Analysis
• Review enrollment and attendance data to identify trends.
• Analyze family and staff demographics to assess alignment and inform hiring.
• Evaluate services provided and outcomes achieved (e.g., school readiness, health).
• Use PIR data to guide program improvements and strategic planning.
Continuous Quality Improvement (CQI) & Program Planning
• Identify strengths and gaps using data from PIRs, community assessments, monitoring reports, and outcomes.
• Track progress toward federal performance standards and internal goals.
• Develop dashboards and generate reports to support decision-making.
• Support research and evaluation efforts.
Community Assessment
• Analyze demographic, social, and environmental data to identify needs and service gaps.
• Use community-level data to recommend programmatic changes and respond to local conditions.
• Submit monthly reports on Non-Federal Share (NFS) contributions.
Additional Systems Oversight
• Identify data function “owners” and provide training across departments.
• Lead the design and implementation of business intelligence and data warehousing solutions.
• Liaise with software developers and system vendors for program-level implementation.
• Conduct performance tuning of databases and systems.
• Provide daily staff support for database and reporting queries.
Training and Development (20%)
• Provide individual and group training (in-person and virtual) on ChildPlus and other systems.
• Develop and facilitate foundational, intermediate, and advanced training sessions.
• Stay current on software upgrades, best practices, and data tools.
Data Analytics and Reporting (20%)
• Identify and communicate key trends and insights to leadership teams.
• Generate reports for monthly dashboards, funders, and internal performance tracking.
• Coordinate data collection and ensure outputs are accessible and easy to interpret.
• Produce weekly, monthly, and annual reports as requested by leadership team.
Principals only. Recruiters, please don't contact this job poster.