Summit your resume with subject line- Executive Assistant for EXO INDUSTRIES CORP
Position Overview:
This role requires a proactive individual with excellent communication skills, business awareness, and the ability to manage multiple priorities. The Executive Assistant will act as a right hand to the President—handling scheduling, correspondence, vendor coordination, and special projects. Some familiarity with construction or project management is preferred.
Key Responsibilities:
Manage the President’s calendar, appointments, and travel arrangements
Prepare reports, meeting notes, and follow-ups for active projects and bids
Draft and edit correspondence, contracts, and presentations
Handle confidential business and personal matters with discretion
Coordinate between office staff, project managers, and external clients
Track deadlines, renewals, and licensing or compliance documentation
Assist with vendor communication, invoicing, and expense reports
Provide administrative support for high-level meetings and events
Maintain organization across digital and paper filing systems
Organize, create and maintain file system as needed
Manage and implement marketing communications and media
Ensure smooth operation of systems for lead generation, contact database management (CRM)
Maintains and helps build system operations manuals (SOP) that document all systems, processes and standards
Be able to enter contacts, running queries, exporting data, launching plans and activities, referrals, create/update templates in database/CRM
Other ad-hoc and miscellaneous duties as needed
Qualifications:
3+ years of experience as an Executive or Personal Assistant (construction or property management experience a plus)
Strong written and verbal communication skills
Proficiency with Microsoft Office (Excel, Outlook, Word); experience with Sage 100 Contractor or similar software helpful
Exceptional time management, attention to detail, and follow-through
Ability to handle sensitive information with integrity and professionalism
Self-starter who can anticipate needs and manage priorities independently
Tech-savvy and quick to learn and master software and applications including AI
Summit your resume with subject line- Executive Assistant for EXO INDUSTRIES CORP
Summit your resume with subject line- Executive Assistant for EXO INDUSTRIES CORP
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