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Office Manager (Construction/Electrical) — Hybrid Schedule is Possible (Brooklyn)
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Bulk Electric LLC is a growing NYC electrical contracting firm delivering full-building electrification and commercial fit-outs. We’re looking for a proactive Office Manager to be the right hand to our CEO and who thrives in a fast-moving, field-driven environment and can be the operational hub between the office, field crews, vendors, and clients.
What You’ll Do
Operations & Scheduling: Coordinate daily schedules for field teams, dispatch, manage calendars, and track job progress.
Paperwork & Compliance: Prepare permits, COIs, DOB/HPD filings, utility applications; maintain OSHA/ safety docs and subcontractor packets.
Accounting Support: Light bookkeeping (A/P, A/R), invoice prep, timecard collection, expense reconciliation in QuickBooks Online; coordinate with outside CPA.
Procurement & Vendors: Issue POs, price-check materials, track deliveries & returns, maintain inventory logs.
HR/Admin: New-hire onboarding, I-9s, maintain employee files, assist with payroll inputs; update policies and job folders.
Client Service: Answer phones/emails, schedule inspections, draft proposals and change orders, and follow up on outstanding items.
Process Improvement: Build checklists and templates to streamline workflows and reduce rework.
What You Bring
2–4+ years of office management or project admin experience (construction/electrical/MEP a plus).
Comfortable with QuickBooks Online, Google Workspace (Drive, Sheets, Docs), and project/task tools.
Strong grasp of NYC permitting/COIs; DOB/ConEd/National Grid experience a plus.
Excellent written & verbal communication; can juggle multiple deadlines with calm, professional follow-through.
Eligibility to work in the U.S.; reliable commute to Brooklyn 3–4 days per week.
Schedule & Hybrid
Standard business hours (Mon–Fri). Hybrid: 1–2 remote days/week after onboarding and performance ramp.
Comp & Benefits
$28–$38/hr DOE
Paid time off & holidays; employer-sponsored benefits (details during interview)
Growth path into Ops/Project Coordination for top performers
- Principals only. Recruiters, please don't contact this job poster.